Keeping your data safe

HTC committee is committed to keeping your data safe and secure, and handling it in accordance with our legal obligations. This Privacy Policy sets out in detail the purposes for which we process your personal data, who we share it with, what rights you have in relation to that data and everything else we think it’s important for you to know.

Who are we?

Harrogate theatre choir (HTC) is a community choir based in Harrogate. For more information on the choir see the website and constitution.

Who’s in control?

SHTC (membership) secretary is responsible for keeping your data safe and ensuring that it is processed in accordance with this privacy policy and the law. He/She can be contacted at htcsecretary17@gmail.com

What data do we collect and where from?

We maintain a list of current members, past members, aspiring members, contacts and interested people. The only personal information held is name and email address. We will also keep choir specific information about each person such as what voice you sing and whether you wish to sing solo, for example.

What do we use the data for?

We use the data for managing the choir: ensuring that members pay subscriptions, communicating with members and others, preparing for concerts.

All communication is by email. Some members may share other information, but this is not held centrally. Communication with current members as a group will be by open email. Communication with other groups will in future be by BCC.

Personal information about current members is held in order to facilitate the working of the choir, communication of information about rehearsals, events, music and changes to the above.

Personal information about past members, aspiring members, contacts and interested people is held together with their communication preferences in order to be able to communication information about concerts, social events, workshops and other events, and to maintain a historic record of the choir’s membership.

Who do we share the information with?

We only use your information internally and share information between existing current members. We do not share your information with anyone else.

What rights do you have?

You have the rights set out in law. These rights include:

  • The right to ask for a copy of the data that we hold about you
  • The right to have inaccurate data corrected
  • The right to have your data erased from our records
  • The right to restrict the processing of your data

How can you contact us?

Please contact the membership secretary at htcsecretary17@gmail.com or approach any member of HTC committee.

What if you have a complaint?

You have a right to complain to the Information Commissioner’s Officer (ICO), which regulates data protection compliance in the UK, if you are unhappy with how we have processed your personal data. You can find out how to do this by visiting www.ico.org.uk.

What if this policy changes?

We may make changes to this Privacy Policy from time to time. Any changes we make will be posted on this page. We may also notify you by email if significant changes are made.

25-May-2018